Avoid these Common Mistakes when planning your event:

Not Choosing Wisely
Careful review and selection of your event location is the first, most critical decision you’ll make. Don’t assume that only major locations and cities will provide the best venue. See Site Selection for more information.

Not Understanding the Fine Print
Any event will require carefully navigating through detailed contracts. Not understanding the fine print will expose your event to tremendous liability and financial risk. Read more about Contract Negotiation.

Eating Your Mistakes
Most events include meals, receptions and breaks.  It’s important to consider guest flow, special dietary needs and desires, and coordinating meal times with your event agenda. See Food and Beverage Planning.

Poorly Coordinating
Careful selection and orchestration of multiple vendors is essential to ensure that all aspects of your event seamlessly come together. This includes all hotel and venue services, as well as other required contractors (caterers, equipment and exhibits renters, transportation providers, florists and much more). Learn more about Venue and Supplier Management.

Paying for Things you Won’t Use
Hotels have strict deadlines regarding the number of hotel rooms you reserve for your event: they must be carefully monitored and coordinated to avoid costly penalty charges. Learn more about Hotel Room Block Management.

Failing to Communicate with your Attendees
Up-to-the-minute communications are not only essential to your event, they’re expected by your attendees.  Creating a web presence, providing online registration and credit card processing, and regularly communicating with your attendees regarding both your event and locale is essential.

Budget Overruns
The most common mistakes in event planning is often the result of not considering everything that will be needed, knowing how much it should cost, and tracking your spending. See Financial Management.

Assuming that Everything Will Go According to Plan
Even with careful attention to planning, a few unforeseen challenges are inevitable during any event.  Addressing these situations when they occur, dealing with last-minute details, knowing how to solve these problems is critical: that's why onsite management is essential.

Going It Alone
Successful event planning involves proven experience, tireless attention to detail and a thorough knowledge of your audience.  MCM understands all of these factors. WE ARE IEEE: we'll help you navigate the specifics of our requirements.  Learn more about how we can help.

To see how we can help with your event or meeting, contact us.