Perfect Fit Accommodations.Forecasting how many rooms you’ll need, for how long and beginning when can be difficult at best. MCM helps you plan your housing requirements, with special focus on arrival date limits, room sizes and types. We'll work with you to determine the optimum number of rooms needed for your conference attendees, and negotiate with the hotel for the greatest flexibility in accommodating changes to your room block.
MCM will also negotiate the small print, establish buffers, eliminate attrition penalties, arrange the best rates and maximize concessions. But our work doesn't stop there... we will: - Monitor room your room pickup and provide periodic reporting
- Increase block when needed
- Decrease block when needed in a timely manner to avoid any potential attrition fees
- Monitor the cut-off deadline and handle any deposit requirements
- Assist with concession assignments for VIPs (suite upgrades, welcome amenities, etc.)
- Instruct hotel on peak check-in/check-out times to ensure extra hotel staff are present
- Review needs of people with disabilities
- Reserve block of room for overflow needs
- Setup procedures for late check-ins and departures, and 'walked' attendees
- Publicize reservation information
- Manage multiple hotels
Contact us to learn how we can help with your event.
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